Access:

Building hours are from 8:00am to 11:55pm and must include your set-up and tear-down time. Renters may only enter this site on the date(s) and times reserved. If renter wishes to set up for the event the night before, the facility must be rented for that date as well for the minimum number of hours required. Please do not interrupt an other group’s reservation asking to see the building.

Payment Schedule:

50% of the total rental fee (non-refundable), plus security deposit(s) is due at the time of booking. Payment can be made by check, cash, or credit card with the balance due 7 days prior to the rental date. Please make checks payable to "The Grange Event Venue"

Rental Changes:

Additional time may be rented no less than 2 days prior to the rental date. Additional time CANNOT be rented on the day of the event.

Cancellation/Refund Policy:

If a cancellation is made prior to 90 days, only the security deposit will be refunded. The rental fee collected at the time of the reservation is non-refundable. If a cancellation is made 90 days or less from the event date, only the security deposit will be refunded. Cancellations must be made in writing.

Cleaning/Damage Fee:

The Kirtland Grange reserves the right to charge renters for additional cleaning, if necessary, when rental is completed. Should damage to the facility occur at a cost that exceeds the security deposit, the patron will be billed the difference. Failure of the renter to pay for damage will result in a legal action. Renter agrees to also pay for all costs associated with such collection should it become necessary due to non-payment.

Responsibilities and Regulations:

1. Setup/Tear Down

The renter is responsible for setup and tear down and must leave the premises as they were in its original state. Cleanup is the patron’s responsibility. Cleaning products will be supplied. The kitchen area must be cleaned thoroughly along with tables, chairs, spills or other accidents, and all floors should be swept and/or vacuumed. Bring your own dish towels, rags, and sponges. They are not supplied. Trash bags will be supplied; please put all trash in the outside dumpster. All equipment supplied by rental companies and delivery items (i.e. cake, flowers, DJ, band), including tents, must be delivered and picked up the same day of your scheduled rental, and within the rental times. Equipment including tents, may not be stored overnight. It is the responsibility of the renter to meet with the caterer in advance of the rental and review the policies outline.

No tacks, tape, nails, or staples are to be used to secure decorations on walls, windows, doors, tables, woodwork, etc. Stand-alone decorations are recommended. Open-flame candles are permitted for ceremonies only; for dinners/receptions, candles must be contained in enclosed candle holders. No glitter, confetti, sand, rice or birdseed may be used on the grounds or inside the facility.

Table and chair arrangement is the responsibility of the renter.

After use, all tables and chairs must be wiped off. Standing on tables and/or chairs is not permitted. Tables and chairs must remain indoors.

Round table clothes and chair covers are available to rent at an extra cost. ($5 per tablecloth, $1 per chair cover)

Rectangle Tables: 4 – 6 ft tables

Round Tables: 12 – 72″ diameter

Banquet Chairs: 120

Bar Stools: 6

Other furnishings must be returned to their original locations if they have been moved during the reservation.

2. Kitchen/Food Service

The Kirtland Grange does not provide catering services and does not have a food-preparation license.

The kitchen is for warming purposes only and is equipped with microwave, stove/oven, refrigerator, hot fridge, and a sink for cleanup. Be sure to remove all items from the refrigerator before you leave.

3. Sale of Food/Beverages/Other Items

The renter may not sell items of any kind. The renter is responsible for securing a food permit from the Lake County Health Department, (440) 350-2543, if food is to be sold.

4. Alcohol

Alcohol may only be served at private events. No person under age 21 may be served alcohol. The host/renter shall be solely responsible for compliance with all laws and the conduct of his/her guests. All alcoholic beverages are kept inside the building, and the host obeys all laws.

When an Alcoholic Beverage Consumption Permit is issued, an off-duty City of Kirtland Police Officer must be hired, at the renters expense, to be at the facility for the duration of the event; this means the officer must be present when the guests arrive and will be scheduled to remain on the premises until the building is cleaned, all guests, rental party and hired assistants have vacated the building.

5. No Smoking

This is a non-smoking facility – this means all areas inside the building. Appropriate containers have been placed outside.

6. Parking

Parking is permitted in designated parking area only. Parking is NOT permitted on the grass.

7. Securing the Building After Use

It is the renter’s responsibility to secure the building before leaving. All doors and windows are closed and locked and everyone else has exited the building.

8. Contacts

For questions and availability please call The Kirtland Grange at 440-256-1377